Most people encounter a time during work when the situation becomes too chaotic to handle normally. There may be too much work, not enough time to complete it comfortably, too many people present to work or too much noise and movement. Fortunately, there are many ways workers can escape the burden of a hectic work environment.
Keep Your Final Goals in Mind
One of the easiest ways to be taken off track is to lose sight of the purpose of your current task. Reverting back to the mindset you had before engaging in the task can help put things into perspective. It may help to remind yourself of the goals you are out to achieve even when the surroundings are disorganized. Some people go so far as to imagine the feelings of fulfillment they will have once a project is complete. Closing your eyes and smiling at the thought of completion can help reduce some of the stress surrounding the situation.
Isolate Yourself if Necessary
Being in the presence of others can make completing a task that much more difficult. Find a hidden corner or unused quiet area and go to work. Acquiring private space isn’t always possible in some situations, but solitude can be the best motivator during a project when available. Though the environment may be hectic, you do not have to be subjected to a congested workspace flooded with co-workers. Even in crowded space, something as simple as a partition on your desk can help you avoid the extra tension or distraction others bring to the environment.
Set Deadlines for Yourself
Any project you undertake likely has its own deadline for completion set by your superiors. To meet those deadlines in a more efficient manner, consider creating your own checkpoints along the way. Setting smaller deadlines for each part of the task helps to progress through the overall project more fluidly. You will feel accomplished each time you reach a goal before your determined deadline, and this will likely make you feel more confident about your ability to finish the entire task.
Split Big Tasks Into Smaller Chunks
In order to set mini-deadlines, you must be able to see the task being broken up into smaller bits. This can take some of the pressure off while also boosting your confidence. By accomplishing one “bit” at a time, you can finish a task sooner than you expect. Make a personal acknowledgment every time you overcome one of these smaller portions to add relief. Feeling stuck in a project often comes after not having a detailed plan of how to start it or how to get from one step to the next. If you feel unproductive, this may discourage you and further hamper your progress.
Get Assistance From Others
In may be a good idea to ask for assistance from other people if a project seems too difficult. Many people feel less confident when assigned to a task alone, and they fear the consequences of any mistakes for which they will have to take full responsibility. This fear is exacerbated when the worker has little or no experience in the area in which they are assigned. There is no flaw in asking others to come along when necessary. Succeeding with help is better than failing on your own, and your partner may even take joy in the opportunity to learn from the knowledge and skills you are able to bring to the table.
Writing a list is one of the most beneficial ways of staying organized in everyday life. In the workplace, lists make duties tangible. If tasks seem more realistic, you may feel more inclined to find various ways to tackle them. If a task remains only as a thought, it can simply be pushed aside in the mind. Looking at your goals on paper (or a computer screen) helps them pop out at you and make them unavoidable. You will be less likely to waste time or procrastinate when your eye suddenly lands on the list.
Sort Tasks by Priority or Difficulty
Prioritize your tasks to organize them even further. Rank them according to complexity, and choose which method you plan to take to make the experience more comfortable to you. Some people start with the less complicated tasks to boost their confidence. Other people start with larger tasks and work their way down to the simple ones to make the process easier along the way. It has been shown that the first hour at work is the most productive one, so many will benefit from utilizing all of the built-up energy as soon as possible.
Periodically Give Yourself Rewards
Give a reward after each accomplishment. Establishing a personal reward system helps to relieve stress while also renewing your psychological efforts to initiate tasks. Rewarding yourself acts as motivation to continue completing subsequent parts of the work. Decide on which duties need to be completed before a reward is given, and hold out on the experience until all duties for that reward are finished. It takes will power to prolong the access to gratification until each part of the task is complete, but the gratification is well-appreciated this way because it is earned.
You may still find yourself unable to successfully complete a task even when motivation and effort are there. Sometimes workers are just not capable of completing the work given to them. You should realize when you are in over your head and accept the reality of the situation. Inform your superior that the task is bigger than you can personally handle, and she or he will likely understand and match you to a more suitable task.
Chaotic moments are inevitable in any career, but they do not have to be a disruption in productivity. While remaining focused in the midst of busy surroundings is normally quite difficult, it is not impossible if you analyze your unique situation and plan accordingly.